Admissions
Here you will find information regarding Admissions at Whitehill Primary School and Nursery along with some useful guides and forms from the Kent County Council website.
Admission Numbers
The school's published admission number (PAN) is 60.
Please click on the link below to read Whitehill Primary School's Admission Policy:Defer Admissions Policy
Admission Arrangements
Kent County Council (KCC) co-ordinates the admission arrangements for children who are requiring a Reception placement at Whitehill Primary School.
KCC administrates Secondary placements when the time comes for our students to move on. Applications for Secondary School must be done via the Local Authority. If you wish for your child to attend a Grammar School then they will need to sit a test called the 11+ (known as the Kent Test in Kent). Interested parents must register their child for the test directly with the Local Authority.
Please click on the links below to access Kent County Council's information on application procedures and timetables:
| Key Action | Date |
| Application for Primary Intake Transfer opens | Friday 6 November 2026 |
| Open Days |
|
| National closing date for application forms | Friday 15 January 2027 |
| National Offer Day | Friday 16 April 2027 (after 16:00) |
| Deadline for late applications | Friday 30 April 2027 |
| Deadline for lodging of appeals | Monday 17 May 2027 |
Apply Here | KCC's School Places Webpage KCC's Primary School Application Procedures Webpage KCC's PDF Guide to Applying for a Primary School Place KCC's Kent Test Information Webpage
Kent County Council's Admissions and Transport Offices are based at:
Sessions House, County Hall,
Maidstone,
Kent ME14 1XQ
Contact details for Primary Admissions Team at Kent County Council are:
Tel No. | 03000 412121
Email | [email protected]
Admission Forms
Please click on the relevant links below, complete and submit the form if you wish your child to transfer between schools midyear or if you wish your child to attend one of our nurseries:
In Year Admission Form This form must be used to request admission to or transfer between schools during the school year.
Expression of Interest Form for the 30 Hour Nursery Expression of Interest Form for the 15 Hour Nursery
If you have any further questions regarding admissions, please feel free to contact Mrs Lisa Webster in the main office on 01474 352973.
Appeal Information
If you have not been offered a place following an in-year application, you are entitled to appeal to an Independent Appeal Panel. This panel is completely independent of the school and the Local Authority. In accordance with the 2022 School Admission Appeals Code, the admission authority and all appeal panels have elected for all admissions appeals to be held online. Online appeals have the advantage of being heard from your home or place of work. No longer do you have to travel to a hearing.
Please do NOT use ANY other appeal form or send your form to your local authority. It is suggested that you download the explanatory booklet about appeals which you should read before you complete the appeal form. Those applying for a place in Reception, Year 1 or Year 2 are advised to read the section in the appeal’s booklet which refer to Reception, years 1 and 2.
You should include any evidence or supporting material with your appeal form and you MUST give the grounds for your appeal at the time you lodge your appeal form. Your appeal form will not be accepted unless you state the grounds for your appeal. You may appeal for more than one school.
Please note that the online form will ask you to download two utility bills dated in the last THREE months. If you do not have access to a scanner, please take two photographs with a mobile phone and upload the photographic files.
Full details about the hearing will be sent to you with your invitation to the hearing.
Information and a timetable for Summer Transfer appeals will appear on this website before 28 February 2027.
If you wish to contact the clerk – email : [email protected]
The timetable for appeals is as follows: -
The Timetable for appeals
| The timetable for appeals | |
| Last day for lodging appeal forms | 20 School days after the decision letter informing you that you had not been offered a place. |
| Invitation letter giving details about your hearing will be sent by the Clerk to the Independent Appeal Panel | This will be EMAILED at least 10 school days before the hearing unless you have opted on the appeal form for a shorter notice period. All in-year appeals will be heard within 30 school days of the appeal form being lodged. |
| Closing date for any additional supporting evidence | Up to 12 noon on FIVE school days before your hearing you can upload additional documents to your online appeal folder. You are advised that additional paperwork received on the day of the appeal hearing will not be taken into account. |
| Letter from the Clerk informing you of the decision of the independent appeal panel | Due to the high number of appeals, an email is sent a few working days after your hearing with the decision of the panel. This is followed up around 20 school days later with a further emailed letter outlining the panels’ reasons. |
Appeals Documentation
In-Year Admissions
If you are considering transferring your child to our school, please contact Primary Admissions for information on availability and waiting lists using the contact details below.
To apply for a place outside of the September Admissions process you will need to complete an In-Year Application Form. This form will need to be completed and returned directly to the office (which can be downloaded from the link below). Please note if your child is offered a place at Whitehill, you will be required to provide your child’s birth certificate and proof of address (two for you and one for your child).
Late applications/Waiting lists/Multiple births: Procedures and arrangements for administering these issues will be in accordance with those detailed in the KCC’s booklet ‘Admission to Primary Schools in Kent’.
In year Appeals Information
| Last day for lodging appeal forms following a refusal for a place an ‘in year’ or ‘mid-term’. | You must lodge the appeal form within 20 school days upon receipt of your letter of refusal. You MUST state the reasons for your appeal and supply documentary evidence at this stage. Appeals are held within 30 school days of receipt of the appeal form. |